Enable and configure versioning for a list or library

Open the list or library that you want to enable versioning.

Select Settings  , and then select List Settings or Library Settings.

On the Settings page, select Versioning settings.

From the Version settings page, you have the following settings available:

• For a Document library:

  • Require content approval for submitted items.

  • Create a version each time you edit a file in this document library using either major versions only, or major and minor versions.

  • Limit the number of versions and drafts to retain.

  • Set who can see draft items.

  • Require documents to be checked before they can be edited.

    

• For a List:

  • Require content approval for submitted items.

  • Create a version each time you edit an item in the list.

  • Limit the number of versions and drafts to retain.

  • Set who can see draft items in the list.

    

Select OK.

Open the list or library with the item or document that you want to view history.

Next to the item for which you want to view history, select the ... (ellipses).

Select Version history.

If you don't see Version history, select More, and then select Version history.

In the Version history dialog, hover your mouse over the date link on an earlier version, and to show the menu, select the down arrow.

In the menu, you can do the following.

• View the current document. A dialog box appears where you can restore or delete a previous version, as well as see the current approval status. You can also edit the current version from this dialog box.

• Restore the document. A dialog box appears prompting if you want to make it the currently approved document. It will add it as a new version.

• Delete the document. A dialog box appears prompting if you're sure you want to send the item to the Recycle Bin.

• Reject this version. Only appears on approved documents, rather than Delete.

When you're done, in the upper right corner, select X.