Stop sharing OneDrive or SharePoint files or folders, or change permissions

Key Concepts

• Files/folders can be shared via:
  • Sharing links (e.g., "Anyone with the link")
  • Direct access (specific people or groups)
• You cannot change a sharing link’s permission from edit to view or vice versa. You must delete the link and create a new one with the desired permission 

Steps to Stop Sharing or Change Permissions

1. Select the file or folder you want to manage.
2. Click the Information icon (top-right corner) to open the Details pane.
   • Note: This icon only appears if one item is selected.
3. Under Has Access, click Manage access.
4. You can now:
   • Stop sharing entirely: Click Stop sharing.
   • Delete a sharing link: Click the ellipsis (…) next to the link, then click the X to remove it.
   • Remove specific people: Expand the list under a "specific people" link and click the X next to their name.
   • Change permissions for direct access: Under Direct Access, use the dropdown next to a person’s name to switch between Can view and Can edit, or remove access.

Additional Options

• You can also manage sharing via the OneDrive desktop app:
  • Right-click the file/folder → Share → More options → Manage access.
• To view items you've shared:
  • Go to OneDrive.com → Shared → Shared by me.

Security Tips

• For added control, you can:
  • Set expiration dates for links.
  • Require passwords for access.
  • Use “Block download” to prevent file downloads